Winter Update Sponsorship & Exhibiting Opportunities

SPONSORSHIP & EXHIBITING OPPORTUNITIES

August 11-14, 2022
Grand Traverse Resort & Spa
Traverse City, MI and On-Demand

Sponsor & Exhibitor Application
Deadline: Monday, July 25, 2022

Michigan Association of Osteopathic Family Physicians (MAOFP) invites organizations to take advantage of exhibit and sponsorship opportunities associated with our 2022 Summer Family Medicine Update. Showcase your company's products and services to family physicians, residents, and medical students from across the state of Michigan. MAOFP anticipates having approximately 125 in attendance at this conference.

Exhibit booths will be located near the room where meals will be served. Attendees will be encouraged to visit the exhibitor space as they break between each session. The agenda has been designed to drive attendee traffic to the exhibit area with almost 6 hours of dedicated attendee face-to-face time scheduled on Friday and Saturday. MAOFP will sponsor an exhibitor bingo contest which encourages attendees to visit with exhibitors to be entered into a drawing for prizes. Exhibitors are encouraged to donate a prize for the contest.

Sponsors and exhibitors will also have profiles and visibility in the virtual event platform/mobile app. In-person attendees will utilize the platform to view the agenda, session materials, and track their CME credits. Those that choose the virtual, on-demand attendance option will utilize the platform to view the educational sessions 2 months after the in-person event.

We look forward to hearing back from you before the application deadline of July 25, 2022. For more information, visit www.MAOFP.org. For questions about this event, please contact Sarah Botruff at the MAOFP office at events@maofp.org or 517-253-8037.

Exhibiting Details

Exhibit Table/Space

$900 – For profit organizations

$450 – Non-profit organizations (documentation required)

25% discount for two or more tables for one organization.

Rate Includes the following:

Exhibit table in high-traffic area (6-foot table with chairs)
Two company representatives at exhibitor table, additional staff members $50 each
Company profile (name, logo, website, contact information, logo, etc.) on mobile app/event platform
Company logo on conference website with clickable link to your website
Option to donate a prize for the exhibitor bingo contest (for additional visibility)

**Booth placement to be determined by MAOFP staff with priority given in order of sponsorship levels.

Exhibiting Schedule

Thursday, August 11, 2022

4:00 - 7:00 pm Exhibitor move-in

Friday, August 12, 2022

7:00 - 8:00 am Visit with attendees during breakfast

10:00 - 10:30 am Attendee break

12:30 -1:15 pm Attendee lunch break

2:15 - 2:30 pm Attendee break

6:30 - 8:30 pm Summer Festival (All exhibitors are invited to attend this social activity)

Saturday, August 13, 2022

7:00 - 8:00 am Visit with attendees during breakfast

10:00 - 10:20 am Attendee break

12:20 - 1:20 pm Attendee lunch break / MAOFP Membership Meeting

2:20 - 2:40 pm Attendee break

3:00 - 5:00 pm Exhibitor load out

Sponsorship Opportunities

All sponsorships at $1500 or more receive a complimentary exhibit table!

Product Theater Sponsor
$1,800 plus expense of the meal

Thursday, August 11 – Reception Dinner from 7:00-8:00 pm- SOLD
Friday, August 12 – Breakfast from 7:00-8:00 am
Friday, August 12 - Lunch from 12:30-1:15 pm - SOLD
Saturday, August 13 – Breakfast from 7:00-8:00 am
Sunday, August 14 – Breakfast from 7:00-7:45 am

45-minute presentation during meal with basic audio/visual equipment provided
Exclusive signage at chosen meal
Ability to place company literature at each setting during the chosen meal
One custom push notification/message to attendees through mobile app
Recognition from podium and in scrolling presentations
Exhibit table (and all associated benefits)

**Vendor provides presentation, speaker, meal, handouts, and product demonstration/materials.

Rooming Card Sponsor $2000
One available

Company name/logo on signage near registration table
Company logo on Rooming Cards printed through a third-party company and shipped to the hotel. then available to attendees upon check in to their rooming accommodations at the hotel registration desk.
Company profile (name, logo, website, contact information, logo, etc.) on mobile app/event platform under the Wi-Fi information built into the mobile platform.
One custom push notification to attendees through mobile app
Company logo on conference website with clickable link to your website
Social media recognition
Recognition from podium and in scrolling presentations

Virtual Platform/Mobile App Sponsor $1,500
One available

Clickable logo/banner ad prominently displayed in virtual platform
Social media recognition
One custom push notification/message to attendees through mobile app
Recognition from podium and in scrolling presentations
Exhibit table (and all associated benefits)

Refreshment Break Sponsor $1,300
Four available

Exclusive signage at break
Social media recognition
One custom push notification to attendees through mobile app
Recognition from podium and in scrolling presentations
Exhibit table (and all associated benefits)

Audio/Visual & Wi-Fi Sponsor $500
One available

Company name/logo on signage near registration table
Company profile (name, logo, website, contact information, logo, etc.) on mobile app/event platform
One custom push notification to attendees through mobile app
Company logo on conference website with clickable link to your website
Social media recognition
Recognition from podium and in scrolling presentations

Attendee Wellness Service Sponsor $500
Four available

Do you have a service to provide our attendees like chair massage, reiki healing, nutrition counseling, etc.? This sponsorship is available to service providers only. Wellness service providers will be placed at key locations for optimum attendee visibility. Sponsorship benefits include exclusive signage, company name on mobile app with clickable link, social media recognition, one push notification.

Service space in high-traffic area (6-foot table with chair, if needed)
Sign with company name/logo
Company profile (name, logo, website, contact information, logo, etc.) on mobile app/event platform
Company logo on conference website with clickable link to your website
Social media recognition
One custom push notification to attendees through mobile app

Summer Festival Sponsor $2,500
One available

As the exclusive sponsor of the Friday evening Summer Festival, you will have the opportunity to network with the event participants in a fun atmosphere. Benefits include:

Exclusive ability to attend event as a sponsor (up to 4 participants)
Signage at event
Social media recognition
One custom push notification to attendees through mobile app
Recognition from podium and in scrolling presentations
Exhibit table (and all associated benefits)

Lanyard Sponsor $2,000 One available

Company logo and MAOFP logo on Nametags (or Company logo on lanyards if company provides lanyards)
Company profile (name, logo, website, contact information, logo, etc.) on mobile app/event platform
Company logo on conference website with clickable link to your website
Social media recognition
Recognition from podium and in scrolling presentations

On-site Brochure Sponsor $1,500
One available

Company logo will appear along with MAOFP’s logo on the front cover
Full page ad on inside cover of brochure
Social media recognition
Recognition from podium and in scrolling presentations
Exhibit table (and all associated benefits)

Name Tag Sponsor $500
One available

Company logo and MAOFP logo on Nametags
Company profile (name, logo, website, contact information, logo, etc.) on mobile app/event platform
Company logo on conference website with clickable link to your website
Social media recognition
Recognition from podium and in scrolling presentations

Education Session Sponsor $500
Four available

Company name/logo on signage near registration table
Company profile (name, logo, website, contact information, logo, etc.) on mobile app/event platform
One custom push notification to attendees through mobile app
Company logo on conference website with clickable link to your website
Social media recognition
Recognition from podium and in scrolling presentations

Banner Ads $250
Five available

Clickable banner app on mobile app. Sizes needed:

Large – 800 x 100
Medium – 600 x 100
Small – 400 x 100

Hotel

Grand Traverse Resort and Spa

100 Grand Traverse Village BLVD, Acme, MI 49610

We have reserved a block of rooms at Grand Traverse Resort and Spa. To make your lodging reservations, please call 1-800-462-6963 and ask for the Michigan Association of Osteopathic Family Physicians rate, or click the link below.

Book Your Room here

The room block deadline is July 11. After July 11, you may call Central Reservations at 800.462.6963 and ask for the Michigan Association of Osteopathic Family Physicians to book their reservations, based on availability. Guests may alter the arrival date after following the link for their individual reservation needs within the limits of the room block.

EXHIBITOR/SPONSORSHIP TERMS:

All exhibit space & sponsorship opportunities will be awarded on a first-come, first-serve basis.
Exhibitors/Sponsors MUST register online.
The exhibit/sponsorship fee does not include attending the educational sessions which are reserved for attendee registrations only.
Due to production time, exhibitors/sponsors who submit online agreements after July 22, 2022 may not be mentioned in printed materials or the event platform.
Exhibitors/Sponsors may not sublet, assign or apportion any part of the item(s) sponsored, nor advertise or distribute literature or materials for the products or services of any other firm or organization, unless approved in writing by MAOFP.
MAOFP assumes no responsibility for the violation of trademarks or copyrights by exhibitors/sponsors.
MAOFP reserves the right to determine the eligibility of any company wishing to exhibit or provide sponsorship. MAOFP may deny any exhibitor or sponsor if it feels that it detracts from the objectives of the conference or the mission of MAOFP.
MAOFP will not be liable for damage or loss to a sponsor’s property through fire, theft, accident or any other cause, whether the result of negligence or otherwise.
By registering online, you agree to abide by the regulations set by MAOFP.
By registering as an exhibitor/sponsor, you agree to allow MAOFP to use photographs/video which may include your likeness in a variety of media formats to market future MAOFP programs/events.
The display area for exhibitors/sponsors will be separate from the education area.
Exhibitors/Sponsors will make their own arrangements for delivery and receipt of any shipments related to their exhibit.
If you require an electrical outlet for your exhibit, there is an additional $45 charge which you can select when registering online.

REGISTRATION/PAYMENT:

Exhibitors/Sponsors MUST register online – Click HERE for details or visit our website, www.maofp.org, under the Events & Education/Annual Conference tab. When registering online, you may pay immediately by credit card or generate an invoice to pay by check. We are asking that all payments be received (or are in process) by July 25, 2022. Space and/or exhibit table is not guaranteed until payment is received, or the Business Office is informed of delay. Failure to submit a payment will result in the sponsorship being re-opened to the general public.

CANCELLATIONS:
Written cancellation notice must be received via email (events@maofp.org) July 22, 2022 to receive a 50% refund.

2501 Jolly Road, Suite 110 | Okemos, MI 48864

517.253.8037 | fax: 517.220.2969
info@maofp.org