Michigan Association of Osteopathic Family Physicians

SPONSORSHIP & EXHIBITING OPPORTUNITIES

January 17-18, 2025

Shanty Creek Resort

5780 Shanty Creek Road, Bellaire, MI 49615

Bellaire MI, and On-Demand

Sponsor & Exhibitor Application

Deadline: January 9, 2025

Michigan Association of Osteopathic Family Physicians (MAOFP) invites organizations to take advantage of exhibit and sponsorship opportunities associated with our 2025 Winter Family Medicine Update. Showcase your company's products and services to family physicians, residents, and medical students from across the state of Michigan. MAOFP anticipates having approximately 100 in attendance at this conference.

Exhibit booths will be located near the room where meals will be served. Attendees will be encouraged to visit the exhibitor space as they break between each session. The agenda has been designed to drive attendee traffic to the exhibit area with almost 6 hours of dedicated attendee face-to-face time scheduled on Friday and Saturday. MAOFP will sponsor an Exhibitor Bingo contest or Community Give-back activity which encourages attendees to visit with exhibitors to be entered into a drawing for prizes. Exhibitors are encouraged to donate a prize for the contest.

Sponsors and exhibitors will also have profiles and visibility in the virtual event platform/mobile app. In-person attendees will utilize the platform to view the agenda, and session materials, and track their CME credits. Those that choose the virtual, on-demand attendance option will utilize the platform to view the educational sessions 2 weeks after the in-person event.

We look forward to hearing back from you before the application deadline of January 9, 2025. For more information, visit www.MAOFP.org. For questions about this event, please contact Sarah Botruff at the MAOFP office at events@maofp.org or 517-253-8037.

EXHIBITOR OPPORTUNITIES

Exhibit Table/Space

Non-profit Organizations	$900
For-profit Organizations	$450

(Documentation required)

Exhibitor Only Add on Options

Add Power to Your Booth	$50
Additional Attendees (the name and email of the additional representative is required)	$50 Each

25% discount for two or more tables for one organization.

All exhibitors will be listed on the conference mobile app on a map for attendees to easily locate.

Rate Includes the following:

Exhibit table in a high-traffic area (6-foot table with chairs)
Two company representatives at the exhibitor table, additional staff members $50 each
Company profile (name, logo, website, contact information, logo, etc.) on mobile app/event platform
Company logo on the conference website with a clickable link to your website
Option to donate a prize for the exhibitor bingo contest (for additional visibility)

**Booth placement to be determined by MAOFP staff with priority given in order of sponsorship levels.

Exhibiting Schedule

Friday, January 17, 2025

6:00-7:00 AM	Exhibitor move in
7:00-8:00 AM	Visit with attendees during breakfast
10:00-10:30 AM	Attendee break
12:30-1:15 PM	Attendee lunch break
3:15 - 3:45 PM	Attendee break
6:30 - 8:30 PM	Winter Festival (All exhibitors are invited to attend this social activity)

Saturday, January 18, 2025

7:00-8:00 AM	Visit with attendees during breakfast
10:00-10:30 AM	Attendee break
12:30-1:30 PM	Attendee lunch break
2:30 - 3:00 PM	Attendee break
3:00 - 4:30 PM	Exhibitor loadout

Exhibit Hours: Times are approximate and will be finalized by September 2024.

SPONSORSHIP OPPORTUNITIES

All sponsorships at $1500 or more receive a complimentary exhibit table!

Winter Festival Sponsor | $2,500

(One Available)

As the exclusive sponsor of the Friday evening Winter Festival, you will have the opportunity to network with the event participants in a fun atmosphere.

Benefits include:

Exclusive ability to speak during the festival for 10 minutes to our attendees before the festivities begin and share a message as MAOFP Staff introduces you as the Summer Festival Sponsor.
Exclusive ability to distribute a Flyer with company information directly to all attendees at the festival.
Exclusive ability to attend the event as a sponsor (up to 4 participants)
Signage at event 2x3 Poster branded with MAOFP and Sponsor Logo
One custom push notification/message to attendees through the event platform (Includes: notification subject line, customizable body message with unlimited characters, attachments, and links)
Recognition from the podium and in scrolling presentations
Social media recognition as the Winter Festival Sponsor
Exhibit table (and all associated benefits)

Product Theater Sponsor | $2,000 plus the expense of the meal (Four Available)

Friday, January 19	Breakfast from 7:00-8:00 am
Friday, January 19	Lunch from 12:45-1:30 pm
Saturday, January 20	Breakfast from 7:00-8:00 am
Saturday, January 20	Lunch from 12:45-1:30 pm

Benefits include:

Exclusive ability to speak during the festival for 45 minutes to our attendees before the meal begins and share a message as MAOFP Staff introduces you as the meal Sponsor.
Exclusive ability to distribute a Flyer with company information directly to all attendees at the festival.
Signage at event 2x3 Poster branded with MAOFP and Sponsor Logo• One custom push notification/message to attendees through the event platform (Includes:notification subject line, customizable body message with unlimited characters, attachments, andlinks)
Recognition from the podium and in scrolling presentations• Social media recognition as the Sponsor
Exhibit table (and all associated benefits)

Room Card Sponsor | $2,000

(One Available)

As the exclusive rooming card sponsor your company will be marketed to all attendees staying at the resort for the duration of their stay. You can start your sponsorship marketing as soon as attendees check into the venue! The sponsor will work with the MAOFP staff at the guidance of the venue to design functional on-site hotel rooming keys that attendees will use to access their lodging during the conference.

Benefits include:

Company logo on rooming cards printed through a third-party company and shipped to the hotel. Then available to attendees upon check-in to their rooming accommodations at the hotel registration desk.
One custom push notification to attendees through the event platform (Includes: notification subject line, customizable body message with unlimited characters, attachments, and links)
Company name/logo on signage near the registration table
Social media recognition
Recognition from the podium and in scrolling presentations
Exhibit table (and all associated benefits)

*Sponsorship cost includes the cost of purchasing the rooming cards

Lanyard Sponsor | $2,000

(One Available)

As the exclusive lanyard sponsor, your company will be marketed to all attendees all day up close and personal as attendees will wear conference lanyards for the duration of the event! You can start your sponsorship marketing as soon as attendees check into the conference! MAOFP will work with you to design and order one-of-a-kind lanyards for this event!

Benefits include:

Sponsor logo on lanyards
Social media recognition
Recognition from the podium and in scrolling presentations
Exhibit table (and all associated benefits)

*Sponsorship cost includes the cost of purchasing the Lanyards

Event Platform/Mobile App Sponsor | $1,500

(One Available)

This sponsor will have a high profile and visibility in the virtual event platform/mobile app. In-person and On-Demand attendees will utilize the platform to view the agenda and session materials and complete

their CME requirements. Those that choose the virtual, on-demand attendance option will access the platform to view the educational sessions 2 weeks after the in-person event. The expected impact is approx. 150 attendees.

Benefits include:

Clickable logo/banner ad prominently displayed in the virtual platform
One custom push notification/message to attendees through the event platform (Includes: notification subject line, customizable body message with unlimited characters, attachments, and links)
Social media recognition
Recognition from the podium and in scrolling presentations
Exhibit table (and all associated benefits)

On-site Brochure Sponsor | $1,500

(One Available)

Benefits include:

Sponsor company logo will appear along with MAOFP’s Conference logo on the printed front cover of the conference brochure (Brochure includes Agenda, Speaker Bios, CE information, Venue Information, Wi-fi Information, and more!)
Custom full-page ad on the inside cover of the brochure (Brochures are typically 8 ½ x 11 multi-page booklets, printed on 80lb paper, in full color) Logo and ad design will need to be received no later than 20 business days prior to the first day of the conference.
Social media recognition
Recognition from the podium and in scrolling presentations
Exhibit table (and all associated benefits)

Brain Break Sponsor Sponsor | $1,300

(Four Available)

Exclusive branded signage at the break where snacks are being served during one designated 30-minute break.

Benefits include:

Exclusive branded signage at the break where snacks are being served during one designated 30-minute break
One custom push notification/message to attendees through the event platform (Includes: notification subject line, customizable body message with unlimited characters, attachments, and links)
Social media recognition
Recognition from the podium and in scrolling presentations

Friday, January 19

10:00-10:30 AM Break

2:30- 3:00 PM Break

Saturday, January 20

10:00-10:30 AM Break

2:30- 3:00 PM Break

Attendee Welcome Gift | $1,000

(One Available)

This opportunity is for sponsors to give each attendee a unique conference gift directly in their hands the moment they arrive.

Benefits include:

Sponsor designs and provides a unique giveaway gift to be distributed to all attendees at the registration desk.

Exclusive ability to place a custom-branded gift at the registration table. This item can include your company logo, name, contact information etc. (We ask that MAOFP staff can review the item prior to ordering)

Qty min. 130 gifts provided by the sponsor

Welcome Bag Sponsor | $600

(One Available)

Benefits include:

Co-branded welcome bag with sponsor logo and MAOFP logo for attendees to receive upon check-in of the in-person conference. (Qty min. 130 provided by the sponsor, incl. flyer pre-stuffed provided by the sponsor)
Exclusive ability to place custom-branded literature in each attendee bag
Recognition from the podium and in scrolling presentations prior to the sponsored session.
Company logo on the conference website with a clickable link to your website
Social media recognition
Recognition from the podium and in scrolling presentations

Wifi Sponsor | $500

Benefits include:

Pending venue availability staff will rename the conference Wi-Fi name and/or password to custom sponsor branded Wi-Fi.
Company name/logo on signage near the registration table
Recognition from the podium and in scrolling presentations
One custom push notification/message to attendees through the event platform (Includes: notification subject line, customizable body message with unlimited characters, attachments, and links)
Wi-Fi name and password information will be shared in the moderator script, power points, on-site brochure, and printed table tents with wi-fi information.

Name Tag Sponsor | $500

(One Available)

Benefits include:

Co-branded 3x4 name tags with sponsors logo and MAOFP logo, designed and printed by MAOFP staff.
Company profile (name, logo, website, contact information, etc.) on mobile app/event platform
Company logo on the conference website with a clickable link to your website
Social media recognition
Recognition from the podium and in scrolling presentations

Education Session Sponsor | $500

(Four Available)

Benefits include:

Company name/logo on signage outside the education room during the designated session you sponsor.
One custom push notification/message to attendees through the event platform (Includes: notification subject line, customizable body message with unlimited characters, attachments, and links)
Recognition from the podium and in scrolling presentations prior to the sponsored session.
Company logo on the conference website with a clickable link to your website
Social media recognition
Recognition from the podium and in scrolling presentations

Attendee Wellness Service Sponsor | $500

(Four Available)

Do you have a service to provide our attendees like chair massage, reiki healing, nutrition counseling, etc.? This sponsorship is available to service providers only. Wellness service providers will be placed at key locations for optimum attendee visibility.

Benefits include:

Exclusive signage with company name/logo recognized as the Attendee Wellness Service Sponsor
Service space in a high-traffic area (6-foot table with chair, if needed, private room for chair massages, reiki healing or other. Staff will work with you to provide the needed space for your service)
One custom push notification/message to attendees through the event platform (Includes: notification subject line, customizable body message with unlimited characters, attachments, and links)
Company logo on the conference website with a clickable link to your website
Social media recognition
Recognition from the podium and in scrolling presentations

Onsite Brochure Advertisement | $150-$400

$400 - Full Page Advertisement

$250 - Half Page Advertisement

$150 - 1/4 page Advertisement

MAOPF is offering the opportunity to advertise in our on-site brochure that will be distributed to all attendees during the conference.

Size requirements and some basic info about the brochure include:

On-site Brochures are typically 8 ½ x 11 multi-page booklets, printed on XXX paper, in full color)
MAOFP’s conference brochure includes agenda, speaker bios, CE information, venue information, Wi-fi Information, and more!
Custom ads on inside pages of the brochure, final placement will be determined by MAOFP.
Logo and advertisement design will need to be received no later than 20 business days prior to the first day of the conference to meet printing needs.

Banner Ads | $250

(Five Available)

This advertisement will have a high profile and visibility in the virtual event platform/mobile app. In-person and On-Demand attendees will utilize the platform to view the agenda and session materials and complete their CME requirements. Those that choose the virtual, on-demand attendance option will access the platform to view the educational sessions 2 weeks after the in-person event. The expected impact is approx. 150 attendees

Benefits include:

Custom banner ads visible to all attendees who access the event platform.
Clickable banner ad on the mobile platform.

All sizes needed:

Large – 800 x 100 | Medium – 600 x 100 | Small – 400 x 100

By becoming an exhibitor, your company will have the opportunity to promote

its range of products and services before a captive audience of osteopathic

family physicians from across the state of Michigan.

EXHIBITOR/SPONSORSHIP TERMS:

1. All exhibit space & sponsorship opportunities will be awarded on a first-come, first-serve basis.

2. Exhibitors/Sponsors MUST register online.

3. The exhibit/sponsorship fee does not include attending the educational sessions which are reserved for attendee registrations only.

4. Due to production time, exhibitors/sponsors who submit online agreements after January 1, 2025, may not be mentioned in printed materials or the event platform.

5. Exhibitors/Sponsors may not sublet, assign or apportion any part of the item(s) sponsored, nor

advertise or distribute literature or materials for the products or services of any other firm or

organization unless approved in writing by MAOFP.

6. MAOFP assumes no responsibility for the violation of trademarks or copyrights by exhibitors/

sponsors.

7. MAOFP reserves the right to determine the eligibility of any company wishing to exhibit or

provide sponsorship. MAOFP may deny any exhibitor or sponsor if it feels that it detracts from the

objectives of the conference or the mission of MAOFP.

8. MAOFP will not be liable for damage loss to a sponsor’s property through fire, theft, accident, or

any other cause, whether the result of negligence or otherwise.

9. By registering online, you agree to abide by the regulations set by MAOFP.

10. By registering as an exhibitor/sponsor, you agree to allow MAOFP to use photographs/videos

which may include your likeness in a variety of media formats to market future MAOFP programs/

events.

11. The display area for exhibitors/sponsors will be separate from the education area.

12. Exhibitors/Sponsors will make their own arrangements for the delivery and receipt of any

shipments related to the exhibit.

13. If you require an electrical outlet for your exhibit, there is an additional $50 charge which you can select when registering online.

REGISTRATION/PAYMENT:

Exhibitors/Sponsors MUST register online – Click HERE for details or visit our website, www.maofp.org, under the Events & Education/Annual Conference tab. When registering online, you may pay immediately by credit card or generate an invoice to pay by check. We are asking that all payments be received (or are in process) by January 1, 2025. Space and/or exhibit table is not guaranteed until payment is received, or the Business Office is informed of delay. Failure to submit payment will result in the sponsorship being reopened to the general public.

CANCELLATIONS:

Written cancellation notice must be received via email (events@maofp.org) by January 1, 2025 to receive a 50% refund.

2501 Jolly Road, Suite 110 | Okemos, MI 48864

517.253.8037 | fax: 517.220.2969
info@maofp.org